MSU Event Management Plan

(Download - MS Word format)

This document must be filled in by any Club, Society or external organisation who wishes to hold an event in our building, including the Bar and Venue. Please send all completed forms to Colin (MSU Events Manager) on

Maynooth Students’ Union (MSU) - Student Centre Facilities

Maynooth Students’ Union provides facilities for use by its members and Maynooth
University Clubs and Societies throughout the academic year.
Access/bookings for facilities for external use (outside of the above groups) is on an
application form basis and subject to approval, and compliance with MSU Policy and where
applicable Maynooth University authorisation. (COP for performers applicable here??)

The following are the facility types and booking times available;

Facility Type Booking Times
 Meeting Rooms

 9am to 10pm (Monday to Thursday)
 9am to 6pm (Fridays)

 Foyer Tables - for promotions/awareness
 campaigns/fundraising/other small activities
 9am to 6pm Daily
 Your Space (table) - promotions, coffee   mornings,   awareness campaigns,   fundraising/other small   activities.  9am to 6pm Daily
 Your Space (Entire)

 6pm to 10pm (Monday to Thursday)


 4pm - 11.30pm (Monday to Thursday)
 9am to 5pm (Fridays)

Maynooth Students’ Union operates a licensed premises as part of its facilities. These
premises operate under a Club license, all Maynooth University and St Patricks College
Maynooth Students’ over the age of 18 are club members.
Members can sign in one Visitor/non-member as a guest. The member and visitor are
subject to the rules of the club while on the premises. Under 18’s are not permitted to attend
events/activities held. (Please refer to the Club Rules for more details).

MSU Venue

MSU Venue is an events and performance space. If you are looking to book the MSU Venue
for your event, performance or activity, please take note of the following quick guide to
securing your booking.

- MSU require an authorised Event Management Plan (EMP) to secure a Venue
- The event management plan will ensure that the correct resources are in place to
deliver successful events to a high standard

  •  Venue seating capacities and layout
  •  Technical and other equipment requirements
  •  Catering requirements
  •  Adequate Security Provisions
  •  Cleaning and Administration needs
  •  Technical staff rostered


Venue (subject to club rules)

Capacity: 450 standing, 200 seated (theatre layout), 140 (Banquet layout), 60 (rectangular tables)

Typical usage: Live Acts, Musicals, Drama, Quizzes, Meetings, Seminars

Stage size: 25 sqm

Tech: Full in house PA 7KW Turbosound System, Lighting desk (LED, Par cans), HDMI 5K projector, In house Engineer, Microphones stands, Monitors, XLRs







Meeting Room 1

Capacity: 8 people seated

Typical usage: Small meetings

Tech: 13 amp socket, white board









Meeting Room 2

Capacity: 12 people seated

Typical usage: Small meetings

Tech: 13 amp socket, white board








 Meeting Room 3/4

Capacity: 25 people seated

Typical usage: Meetings, AGM’s, Workshops,Arts & Crafts

Tech: 13 amp socket, White board, HDMI TV









Your Space (table)

Capacity: n/a

Typical usage: Awareness drives, Campaigns, Petitions, Bake sales

Tech: HDMI TV, Small speaker with microphone once requested









Your Space (entire)

Capacity: 80 seated (only)

Typical usage: Seminars, Workshops, AGM’s

Tech: HDMI TV, Small speaker with microphone once requested









Foyer table

Typical usage: Awareness drives, Campaigns, Promotions











Facility Rules                                                                                                                             

  • Please close windows if opened.
  • Persons bookings MSU facilities must be responsible for their activities while on site.
  • Food should not be consumed in meeting rooms.
  • Rubbish and waste materials should be removed from meeting rooms and placed in corridor bins, excessive waste should be removed to bins at the rear of the Bar to prevent fire loads in corridors.
  • Please report issues with facilities to MSU reception.
  • Any damage to the venue or meeting rooms, over and above normal wear and tear to the building, will be charged to those who make the reservation.
  • Alcohol consumption is restricted to licensed areas of the building (MSU Bar & Venue).
  • Activities on site should reflect the activities documented on booking application.
  • Room Sign In sheets are placed inside each available room, please sign the sheet to confirm you were present for your booking.
  • Rooms will be reallocated if not used within 20 minutes of booking start time.
  • If persons booking rooms are found to breach Room Rules, disciplinary action maybe taken and future booking may be prohibited.
  • Rooms should be left clean and furniture should be returned to original positions, ready for next booking.

Health & Safety 

  • If a fire alarm is raised, evacuate immediately.
  • Emergency exits must be kept clear at all times, under no circumstances should an emergency be blocked.
  • If you discover a fire, operate the nearest fire alarm point, call the fire brigade (112), leave the building by the nearest exit, communicate information to MSU staff (wearing HI-VIS jackets) while moving to assembly point in car park 1.
  • No individual should undertake an activity which could reasonably harm another, either physically or mentally.
  • Room capacities must be observed, events will be stopped if capacities are breached or if undersible/unsafe behaviours are observed.
  • Health & Safety controls implemented in Event Management Plans must be in operation at all times, MSU may conduct Health & Safety reviews of activities on site.
  • If facility users identify hazards on site, please report to MSU reception or Bar management.

Frequently asked questions (FAQ)

  • MU Club Bookings - Paul Davis (
  • MU Society Bookings - Ian Russell (
  • All Other Applications - Colin Maher (
Maynooth Students’ Union has a Club license, all Maynooth University students’ who are over 18 are members, you can sign in one non MU student. The club license restricts access to the bar/venue to members and guests only.
The venue is bookable during the academic calendar from 4pm until 11:30pm, Monday to Thursday and from 9am - 5pm on Fridays. The venue is closed at weekends.
The venue has a sound system, microphones, cabling, projector (HDMI connection) and it’s very own in house engineer (Paul).
The venue can accommodate 450 people standing and 200 people seated (theatre style).
External users/promoters are subject to an application process, application form outlining terms and conditions is available to download on the link below. This application must be sent to along with the requisite Insurance and Insurance Indemnifications.